Back

Payables

Dynamics GP wrong Invoice Date prevention

When entering an Invoice Date there is no system warning that you are using the wrong date, usually typing in the wrong year.  Once the Invoice is posted you cannot change the invoice date (well, easily).  Here is a great idea, have a validation on the Invoice Date similar to the Posting Date.  Oh, and do not charge me for this! Good news for Dynamics GP 2010 users!  There is a new Professional Services Tools Library called “Doc Date Verify”, I like the sound of that. Doc Date Verify (FREE) Available only on Microsoft Dynamics GP 2010 Using Doc Date Verify When Doc Date Verify...

Select Payable Checks using Dates

Computer Checks - Select Payables Checks Select Due Date and Discount Date Cut-offs Overview The Due Date Cutoff and Discount Date Cutoff are used to determine what invoices to include in the check run. If Due Date is selected in the Due Date Cutoff field, all the vouchers for the selected vendors that are due on or before the date specified are included in the batch. To not use a cut-off date, select None. If None is selected, all the vouchers within the vendor and document range selected are included. If a due date cut-off is...

Child Care Payments and other recurring garnishments in Dynamics GP

Setup Dynamics GP to maintain your Account Payable Child Care Payments and other garnishments in a recurring batch with the appropriate frequency.  The Check’s remittance advice will list Employee Name, Case #, and Amount. First, in the Payables Management Setup Window, select Allow Duplicate Invoices Per Vendor: Recurring Transactions Only, Tools>>Setup>>Purchasing>>Payables. Create a recurring batch for all garnishments with the appropriate frequency, weekly, monthly, etc.. In the Payables Transaction Entry window, enter an invoice transaction for each garnishment using the Employee Name in the Description field and the Case # in the Document Number field.  Save each...

Processing NSF Checks in Microsoft Dynamics GP (Great Plains)

Dynamics GP has a very sophisticated process for dealing with NSF (Not Sufficient Funds) checks.  You select the Receivables Maintenance Posted Transaction screen by going to Transactions | Sales | Receivables Maintenance Posted Transaction.  Enter the customer ID. Then select the type of transaction, in this case “payment” and then select the payment number that you want to mark as NSF.  Press the “NSF” button.  Auto Post NSF Debit Charge screen will open and you can enter the NSF charge amount Then click the OK button.  Dynamics GP voids the payment and...

How do I print a Vendor Check as a Prepayment in Dynamics GP?

Situation: You have a vendor that requires a down payment on a purchase and you need to print a system check before you receive an invoice. Solution: Use the Select Payables Checks process! Create a Batch in the Select Payables Checks window. Select the Edit Check button to enter the Edit Payables Checks window. Select the Vendor ID and the enter the amount of the check in the Amount: Unapplied field. Save this to the batch. Select Print Checks and process the batch. This process results in recording the Check to the Vendor as an unapplied payment...